Structured weekly timetable
Build and publish a recurring class schedule with trainer assignments, time slots, and capacity limits in one place.
Classes and scheduling
Gym Class Scheduling Software for Batches, PT Slots, and Group Classes
Create weekly class timetables, assign trainers, set enrollment limits, and track attendance per class — so your schedule runs without chaos and members never miss a session.
Why teams switch
Built for the work Indian gyms actually do
Weekly class schedules are managed on WhatsApp groups, which creates confusion
Overbooking happens because there is no system to cap class enrollment
Owners cannot see attendance per class to know which batches are popular
What UrbanGym improves
Enrollment and capacity control
Set maximum enrollment per class. Members can request or be assigned to batches, with a waitlist for full sessions.
Class-wise attendance reports
Track who attended each class, spot low-attendance batches, and reschedule or promote accordingly.
Building a repeatable weekly class timetable
Most gyms manage their class schedule through a combination of notice boards, WhatsApp group posts, and staff memory. This creates confusion when schedules change, when a trainer is absent, or when a member wants to know which classes run on a specific day. UrbanGym's class scheduling module lets you publish a structured weekly timetable — with trainer assignments, time slots, and capacity limits — that all staff can see and members can reference through their portal.
Enrollment and capacity management
Overbooking a batch class is a common problem for growing gyms. When there is no system to cap enrollment, members show up to find a class is full, which damages their experience and the trainer's ability to deliver quality coaching. UrbanGym sets maximum enrollment per class slot. Once a class is full, additional requests go onto a waitlist. Staff can manage enrollments, waitlists, and class changes from one view — not through a mix of phone calls and WhatsApp messages.
Class-wise attendance for business decisions
Attendance data per class tells gym owners which batches are genuinely popular and which ones are underperforming. A 7 AM yoga batch that fills up every day should probably get a second slot. A 4 PM HIIT class with three consistent attendees might need a different time or a promotional push. Without class-level attendance reports, these decisions rely on trainer feedback and owner intuition rather than actual data.
Trainer assignments and schedule visibility
When a class timetable exists inside the gym management system, trainers can see their schedule without asking the front desk, owners can see who is covering each session, and substitution arrangements can be logged without confusion. If a trainer is unavailable, the class assignment can be updated and all affected members can be notified through the member communication workflow.
Supporting every class format Indian gyms offer
Urban fitness centres in India offer a wide range of formats — yoga, Zumba, HIIT, strength conditioning, functional training, Pilates, CrossFit, and more. UrbanGym supports configurable class categories so your timetable reflects the actual format mix your gym offers, not a generic template. Members can see what each class involves and trainers can be matched to categories that match their certification and speciality.
Included workflows
Connect the daily front-desk work with owner-level reporting, so growth is easier to measure and manage.
Owner dashboard
Member records
Revenue visibility
- Weekly class timetable builder
- Trainer assignment per class
- Capacity and enrollment limits
- Member enrollment management
- Waitlist handling
- Class-wise attendance logs
- Class categories (yoga, HIIT, etc.)
- Schedule publish and update
Questions gym owners ask
Can UrbanGym handle multiple types of classes like yoga, HIIT, and Zumba?
Yes. Class types are configurable — you can create categories for any workout format your gym offers.
Can members book classes themselves?
Enrollment requests can be submitted by members and approved by staff, or assigned directly by front desk.
Does UrbanGym support waitlists for full classes?
Yes. When a class reaches its enrollment limit, additional requests can be managed on a waitlist.
Can I see which classes have the best attendance?
Yes. Class-wise attendance reports help owners identify popular sessions and decide where to add more slots or trainers.
Organise your class schedule
Create a structured weekly timetable, manage enrollment limits, track attendance per class, and give trainers and members visibility into every session.